Calgary Perfect Storm Parents Association

All Members

 

Term Length:

• Directors are nominated & elected by the Nomination Committee and/or members to be presented at the AGM.

• All directors serve for a one-year term (can be re-elected each term).

 

Duties / Responsibility:

• Regularly attends board meetings and important related meetings (AGM).

• Makes serious commitment to participate actively.

• Volunteers for and willingly accepts assignments and completes them thoroughly and on time.

• Stays informed about board matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.

• Is an active participant in the board’s annual evaluation and planning efforts.

• Participates in all events hosted by the board.

• Participates in fundraising for the organization (helping run a fundraiser and/or bringing fundraiser ideas to meetings).

 

President – Executive Director

 

Duties / Responsibility:

• Provides leadership to the Board of Directors.

• Makes sure the Board adheres to its bylaws and constitution.

• Prepares the Board's agenda with input from Board Members.

• Chairs meetings of the Board.

• Encourages Board members to participate in meetings and activities.

• Keeps the Board's discussion on topic by summarizing issues.

• Keeps the Board's activities focused on the organization's mission.

• Acts as one of the signing officers for cheques and other documents, such as contracts and grant applications.

• Plays a leading role in supporting fundraising activities.

• Promotes the organization's purpose in the community and in the media.

• Prepares a report for the Annual General Meeting.

• Helps keep website / FB Fundraising Page up to date.

 

Vice - President – Executive Director

 

Duties / Responsibility:

• Acts in the absence of the President.

• Learns the duties of the President and keeps informed on key issues.

• Works closely as consultant and advisor to the President.

• Acts as a signing officer for cheques and other documents.

• Assist the President in preparing a report for the Annual General Meeting.

• Helps keep website / FB Fundraising Page up to date.

 

Secretary – Executive Director

 

Duties / Responsibility:

• Keeps copies of the organization's bylaws and the Board's policy statements.

• Keeps lists of officers, Board Members, committees and General Membership.

• Notifies Board Members of Meetings / General Meetings.

• Brings official minute book to meetings.

• Keeps record of Board attendance.

• Makes sure that there is a quorum at Board meetings (min. half of the board).

• Keeps accurate minutes of meetings.

• Records all motions and decisions of meetings.

• Signs Board minutes to attest to their accuracy.

• Records all corrections to minutes.

• Keeps copies of minutes of meetings.

• Distribute copies of minutes to Board Members promptly after meetings.

• Signs official documents of the organization as required.

• Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.

• In the absence of the President/Chairperson and Vice-President/Chairperson, chairs Board meetings until the election of an alternate Chairperson.

 

Treasurer – Executive Director

 

Duties / Responsibility:

• Gives regular reports to the Board on the financial state of the organization.

• Keeps financial reports on file.

• Acts as signing officer, with another officer or Executive Director for cheques and other documents.

• Responsible for the accounting of the funds of the organization, its budget and expenditures. Keeps full and accurate accounts of all organizational receipts and disbursements.

• Reconciles Bank Account

• Receives and banks all monies due to the organization.

• Disburses all monies as directed by the Board.

• Disburse profits, whether they are held funds or sent to Edmonton account to be deposited into the specific individuals Jackrabbit account.

• Hold in trust post-dated Cheques  / EFT for Volunteer Requirement, to be given back once the volunteer shift requirement has been completed.

 

Director at Large – Director

 

Duties / Responsibility:

• Assist where needed.

• Help the Event Coordinator where needed.

 

Volunteer Coordinator – Director

 

Duties / Responsibility:

• Organize volunteers for upcoming fundraiser sorting and hand out.

• Organize volunteers for any upcoming events using the SignUp Website.

• Keep Track of Volunteer Hours/Shifts completed.

• Receive Post-dated Cheques for Volunteer Requirements and give them to the Treasurer to be held in trust.

 

Fundraiser Coordinator – Director

 

Duties / Responsibility:

• Responsible for the organization of fundraisers (who is running the specific fundraiser.)

• With the help of the other board members, you will help with running the opening and closing of fundraisers.

• When not running a fundraiser, assist the member who is running it (help with any questions or concerns).

• Getting information for fundraisers such as cost, minimum order requirements for orders, and profit on each item.

• Ensure Google form(s) are correct before launching a fundraiser.

• Ensure the profit tracking sheet is correct for the profits of specific fundraisers.

 

Events Coordinator – Director

 

Duties / Responsibility:

• Organize any events that are planned for the year. Such as Welcome Back BBQ, Silent Auction, and Banquet if requested by gym owners.

• Create an event committee when needed for specific events.